Warehouse Clerk Vehicle Spare Parts Vacancy-Job Ref: WJHTWFP/2605/202504

Warehouse Clerk Vehicle Spare Parts Vacancy-Job Ref: WJHTWFP/2605/202504

Port-au-Prince ( Haiti)

JOB DESCRIPTION

ABOUT WFP

The World Food Program is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values ​​(Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

THE CONTEXT AND OBJECTIVE OF THE POSITION:

The Storekeeper is under the supervision of the Fleet and Garage Manager and is responsible for maintaining the required quantities of spare parts, lubricants, etc. needed to maintain all light, armored vehicles and fixed and mobile motorized equipment. The Storekeeper will request, receive, store, issue and take inventories. The Storekeeper, under the supervision of the Fleet Manager, is responsible for the custody and management of the store.

RESPONSIBILITIES/OBLIGATIONS:

Under the direct supervision of the immediate supervisor and in coordination with all fleet and garage personnel, the incumbent must perform the following tasks:

Ensure that all goods received are carefully counted and recorded; any difference in quantity, positive or negative, is recorded on the GRN (Goods Receipt Note) or POD (Proof of Delivery) and returned to the sender.

Responsible for quality control of all goods received, any goods received that are damaged or incorrect must be recorded and reported to their immediate supervisor.
Ensure that all spare parts and materials requested are duly authorized and responsible to ensure they are supplied for the correct makes and models in accordance with the section criteria established for each vehicle/machine manufacturer.
Ensure that spare parts and materials returned to stock are correctly recorded in the fleet system.

Prepare all requests for spare parts and materials to be transferred to other depots and ensure that they are properly packaged and sealed.
Supervise and supervise the actual physical loading of spare parts and materials to other locations and ensure that they are loaded appropriately to avoid damage during transport.
Obtain and maintain the latest spare parts catalogs, price lists, cross references and superseded numbers for all operational assets on an ongoing basis.

Implement good inventory management and ensure that all minimum and maximum stock levels are maintained to avoid stockouts.
Organize and implement a regular internal inventory and ensure that all inventory records are accurate in accordance with audit practices.
Ensure all spare parts and materials are stored in a safe, clean and secure environment using the most efficient layout with maximum space utilization.

Prepare orders for local and international sourcing and track the entire sourcing process, including freight, customs clearance and in-country processes until final receipt of goods.
Submit daily consumption and receipt reports (keeping an up-to-date spare parts stock list), weekly stock reports or ad hoc reports to the Fleet section of WFP OFFICE.
Keep the spare parts store organized, labeled according to the stock barcode policy.
Communicates expectations and goals, provides ongoing feedback and corrects deficiencies.
Consider people’s workload, commitments and priorities when setting expectations and assigning work.
Monitor and ensure the efficient and appropriate use of resources.

Ensure that all established normative guidelines, systems and procedures for inventory management are strictly adhered to.
Ensure all data is updated in the FMS regarding the inventory control and tire modules
Share experiences gained with other employees and strive to create good team cohesion and a harmonious atmosphere.
Ensure that all PAM spare parts procedures are followed
Supervise all spare parts warehouse workers at WFP in Haiti
Occasional travel, at the request of the Organization
Perform any other tasks requested by the immediate supervisor.
DELIVERABLES AT THE END OF THE CONTRACT:

All relevant documents and data are entered into the fleet management system and produce the required reports in a timely manner
The physical stock must be equal to the virtual stock indicated in the Fleet Management System
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR:

Leading by example with integrity Puts WFP values ​​into practice,

shows humanity and

of integrity by setting an example

while taking care of others

Respect the values, principles and standards of WFP.

Respect others and value diversity

Stay focused and calm under pressure

Demonstrates humility and a willingness to learn.

Generates results and keeps its commitments Respects its commitments and

adapts easily to change

Delivers results for maximum impact

Delegate appropriately

Easily adapts to change

Promotes a job

Promotes an inclusive and collaborative spirit , and contributes to a culture of learning and

personal development

Is inclusive and collaborative

Provides timely and constructive feedback

Creates and shares new perspectives

Apply thought

Strategic Demonstrates its commitment to

collect different points of view,

analyze options and risks and

to propose new ways of doing things

Communicates and achieves the WFP vision

Embrace curiosity and new ways of doing things

Analyzes and evaluates data

Considers the impact of decisions

Establishes and maintains lasting partnerships Establishes and maintains partnerships

external, collaborates with

partners to achieve

common goals

Establishes and maintains lasting partnerships Establishes partnerships

Collaborate to achieve common goals

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Training:

Diploma in computer science, administration, statistics or equivalent.

Experience :

Held the position of Spare Parts Storekeeper, or a similar position in a company/NGO with at least 2 years of experience acquired in the relevant field.
Knowledge and skills:

Very good knowledge of spare parts for light vehicles, trucks and generators
Good working knowledge and experience with Microsoft MS Office suite.
Understanding and working knowledge of the fleet database management system.
Experience gained using a computerized fleet management system, with emphasis on the inventory control module.
LANGUAGES :

A good command of the French language, both written and spoken, is mandatory.
Intermediate knowledge of another official UN language is desirable.
NB: The contact details of the persons/institutions cited as references in the

Resumes must contain a valid email address and telephone number.

Please click on the button below to Apply.